How to Avoid a Music Festival Disaster

How to Avoid a Music Festival Disaster  

Putting your business name on a music festival can give you great exposure. But as we’ve seen in real life examples, this can also backfire greatly. Take the case of the Fyre Festival in the Bahamas, which was promoted as a luxury experience but turned into a disaster. Abby Ohlheiser reported for The Washington Post that headliner band Blink-182 and others canceled just before the event, many of the tents for the event were not set up by the time guests arrived and other significant problems occurred. What should have been great publicity for the organizers turned into the wrong kind of exposure.

Obviously, you don’t want your company's name associated with a disaster. So here are some tips on how to avoid a music festival disaster and create a successful experience instead.

Work With an Experienced Team

It’s essential to have an experienced team working on a large event like a music festival. You either need your own experienced team or to work with a production partner who understands the nitty-gritty of how a music festival works and what is needed, down to every detail. Foremost, you need a strong management team who can organize and execute the event plans, with a system in place for potential problems.

Focus on Practical Needs

Putting on a music festival is not just about the music and the marketing. There is a lot of background work that needs to be done – and done right. You need to ensure you have the necessary power for the specific event, as well as access to water and proper management of waste. An experienced team will think about potential problems and make sure the logistics are capable of working out in the earliest stages before moving forward with a particular venue or the rest of the event planning. Event professionals told BizBash that they probably would not have continued with the Fyre Festival's location, at least not before consulting local professionals.

Start Small and Take It Slowly

Apparently the Fyre Festival planning started a few months before the event, and organizers ran out of time. Professional organizers take much longer to plan an event of this scale, beginning the process at least a year in advance. The Fyre Festival organizers also went full speed ahead with marketing, while event professionals normally would perform a soft launch in the beginning and try to gradually build interest and a reputation. By taking more time, you also have the chance to test your site, learn and grow in the industry and work on fitting your tactics with the right audience.

Be Prepared to Cancel

Sometimes you simply cannot get an event to work out. Planning and proper management will generally prevent the need to cancel an event but you need to realize when canceling is the only answer. Event professionals told BizBash that the Fyre Festival organizers should have canceled when they knew they couldn't fulfill their marketing promises.

When you perform proper planning and work with event professionals, you can prevent a music festival disaster and create an event that successfully promotes your brand.

Coachella 2017: When Brands Create Experiential Marketing Trends

Who doesn’t like sun, drinks, music and fashion? Coachella, the much-loved CA-based music festival, is packed with fashion brand representation. This year, a slew of brands flocked to the desert, capitalizing on Coachella’s rad fashion collection. It wasn’t all about the brands, but they certainly made a splash. Whether it was shop-able runways, hip bars, social media activations or entire branded festival lines, Coachella was the place to be. Here’s our coverage of the hottest Coachella marketing events.

Levi’s Creates Neon Carnival

Posted up in an Airstream, Levi’s gave eventgoers a power-packed experience via Tequila Don Julio. We know, it’s an odd partnership. It worked, though, and Levi’s-lovers reveled in the specialty drinks from dusk til’ dawn.

Jeremy Scott’s Moschino Party

Produced by XA, Jeremy Scott’s Moschino party featured a kitschy, Candy Crush theme. It was larger-than-life, giving guests the chance to slide into a massive ball pit. The balls were made of lucite, ignited by the pool’s neon glow.

As if that wasn’t enough, the party also featured an oversized Absolut Lite-Brite installation. Guests could place different pieces into different slots, crafting their own art, patterns and long-lasting displays. The display took on Absolut’s lime flavor color, casting a memorable light.

Victoria’s Secret Angel Escape

The Angel Escape was an islandic tent, offering comfortable seating, shade and pillows for guests. While it covered a large amount of land, it was surprisingly low-key—in a good way. Customers looking for a reprieve from Coachella’s frequently rowdy atmosphere need only step into the tent’s intimate enclosure, taking a load off the feet.

The Katy Perry Footwear Easter Sunday Recovery Brunch

For the afterparty-goers, Katy Perry Footwear featured a Sunday Recovery Brunch powered by the H.Wood Group. Sure, it might’ve been a graphic, neo-art doughnut wall, but it certainly ignited holiday cheer with an awesome nod to pastel.

The Ciroc Summer Take Over

Ironically—or, perhaps unironically—alcohol brands promoted, well, themselves at Coachella. Ciroc, in particular, hosted memorable experiential events for patrons’ eyes. The Ciroc Summer Take Over, hosted by the Hard Rock Hotel, presented the brand in a new light—a vintage one, to be exact. Ciroc bottles were displayed alongside vintage objects, florals and vinyl records, giving event goers a taste of all things classy.

Coachella is a wonderful opportunity for brands. Featuring some of today’s leading brands, the event was a powerhouse of experiential displays. We’ve kept our eye on Coachella for a while, as it always highlights emergent experiential marketing trends. We'll likely see more great displays next year. For now, however, we'll make due with this year's awesome brand contributions—powered by today's leading providers.

Event Trend: Neon Logos and Artwork

Everyone likes lights, even when they go out. Neon lights are getting a lot of attention, and they’re popping up in unexpected places. From urban club lights to feminine spotlights, neon signage, apparently, is right on the money. Let’s check out the latest hits.

Neon and Corrugated Metals

As a décor choice, neon signage atop corrugated metals, apparently, is a big hit. The Medair New York gala—back in March—capitalized the look. Artists like Shepart Fairey, alongside other performers and artists, have fermented a modern urban vibe by revitalizing age-old neon looks.

Graphic Whites

Graphic white neon signage, too, is becoming popular. It’s a little high fashion, but it certainly works. Rodarte and Coach recently used graphic white neon to promote themselves, taking charge at Musso & Frank in Los Angeles. We feel straight-white neon signage works due to its simplicity, classiness and adaptability. Really, it’s one of the best graphical choices luxury brands can aim for.

Between the Paintings

Moving in an odd direction, event designer Tinsel & Twine outfitted New York’s IP Soft’s holiday party by surrounding neon signage with paintings. Sure, it might’ve been a masquerade ball event. That said, there’s something creepily in-tune with audience desires by combining suggestive neon lights between classic portraits, graffiti and eye-catching chandeliers.

At Classy Dinners

Speaking of classiness, pink neon has experienced a resurgence at event dinners. American Express and Girlboss have been running a tastemaker’s campaign with branded neon signs. Pink has always been a solid choice, but its sheer brightness has been a turnoff for many. Fortunately, inaugural dinners are seemingly immune to the radical design choice.

Cacti?

That’s right: cacti. The H&M Loves Coachella launch in Times Square featured neon cacti. The Atomics played, celebrating alongside 200 brand-lovers amidst a neon desert backdrop. Cacti might be a little unorthodox—display-wise—but if it works, who cares?

Cartoon Signage

Classic cartoon signage, of course, has made a 2017 appearance. It’s always been a design choice, even if it’s fallen into obscurity in recent years. When Coach celebrated its 75th anniversary, however, the signage returned. Cartoonish neon works well when gritty, urban landscapes are advertised. Whether it’s a motel sign, a rocket ship or a Las Vegas star design, neon is a solid installation choice.

If your event wants an “emergency runway” look, or if it’s simply installing a sign collection to hit a modern market, you’re in luck. Today’s leading brands are already leading the way, and they’re pulling off difficult looks fantastically. Get creative, and light up your event’s night with this year’s leading trend.

How to Transform a Blank Canvas

Even if a business has money, they’ve still got it rough when it comes to event planning. Sometimes, the space isn’t there. At other times, unconventional avenues make it hard to let loose, get the point across and attract new customers. When thinking outside the ballroom, it’s important to consider your audience. Transforming a blank canvas into a full-fledged event isn’t easy, but it’s possible. Here’s how:

Turn Small Shops into Networking Gatherings

If you’re stuck with a coffee shop, fear not. You can still use the free Wi-Fi, attract customers and dish out branded swag. Coffee shops are today’s pop-up shops, and they’re surprisingly good venues for small businesses lacking funds. You can still cross-promote your other options, staying true to a frugal budget while meeting the locals.

Use Park Space for Active Market Promotion

These days, most brands utilize the sporty, get-up-and-go lifestyle to promote. We live in a world where even videogames are getting more active. If you’re stuck with a field, make use of it. Parks might seem unconventional at first, but they’re incredibly capable event properties. Set up a gazebo, have a cookout and promote your product to passerby.

Turn a Tram Ride into a Town Tour

Sometimes, all the venues are booked. Have you considered your mobile options? Today’s town visitors—and even the residents—are using cross-city tram services, brewery carts and even carriages to see new sights. Give your customers a look through your business’s eyes, and give them something to remember. Travel is memorable, and you needn’t spend tons of money on a good trip.

Book it In an Airport

If you’ve got extra money, try out a pop-up experience in an airport. A surprising number of brands, like NGO Miseror, have created entire digital campaigns centered in airports. Aside from the obvious high-traffic benefit, airports are unique places which guarantee visibility. If you’re expressing yourself in an airport, you’ll definitely be seen.

Check Out the Local Lodge

Similar to the cross-town experience, a one-night stay in a lodge isn’t a bad idea. A lot of marketers, in fact, are bringing their customers closer by instilling a sense of sincerity. If you can get your customers talking to one another, you have an experience.

Not every event relies on flashy event spaces, huge banners and unique technology. Sometimes, simpler is better. It’s called experiential marketing for a reason. Even if the event is small, you can instill a sense of wonder by planning your event correctly. Check out your local area’s offerings, and get to work on your brand’s experiential canvas.

Why Hitting the Pavement Still Works

Cross-country road trips are still excellent marketing approaches, even when they’re taken on by leading online retailers. The “Friends with Benefits” tour, powered by live music, pet adoptions and food, reached half a dozen United States cities. It took off in Texas, starting the new year with a slew of footwear and apparel presentations.

The Backyard Party Activation

Technically, the party setup took place in midtown parking lots. The location wasn’t difficult to capitalize on, however, as brands were given numerous opportunities to meet, interact and connect with their customers. Zappos brought its brand to life, rewarding its most loyal customers. Focusing on the Zappos pillars of excellence—charity, retail, community and culture—the brand gave attendees something to remember.

Guests were given iPads to engage digital spaces in physical pop-up storefronts. Zappos.com, of course, was the landing page transmitted via Bluetooth beacons to every device. Guests could read reviews, make purchases, take home items or engage eCommerce deals right on the spot.

Charity and Soles4Souls

The tour wasn’t all about product promotion. Guests were invited to donate their shoes, clothing and accessories to Zappos—which shipped them to Soles4Souls. Soles4Souls, a nonprofit, helps individuals in need around the world. The Zappos approach extended beyond customer service, promoting an atmosphere of interconnectivity on the global stage.

This approach was smart, as the road trip’s existence served to connect nationwide fans and bring Internet-based business into the streets. Zappos celebrated culture in its host cities, hanging out with brand partners, local vendors and fans alike. Free food, beverages, local musicians and entertainment were plentiful. At every stop, Zappos took charge with picnic tables, games, inflatables and artificial turf.

eCommerce Marketing in the Physical World

Zappos is expected to continue its tour, visiting three more cities in upcoming months. It’ll eventually visit Las Vegas, paying homage to its hometown. Zappos’s approach to real-world marketing might be clear-cut, but it’s certainly unique. By using shipping crates as pop-up shopping venues, the brand was able to present a research-heavy environment which was conducive to purchasing.

It also hosted a pet adoption event. Over 150 pets were adopted in Austin, TX, alone, and Zappos intends to keep the strategy alive as it travels to Nashville. Its backyard party activations are constantly adapted to meet new adventures head-on. Where intuitive branding, promotion and experiences are considered, Zappos may very well be an industry leader.

How To Go From Messy to Clever with Six Great Event Food Creations

Messy foods are for outback grill events, booze cruises and music festivals, right? Wrong. Event guests appreciate easy-to-eat options, and catering groups are repurposing age-old recipes to make event options more appetizing.

Crowd-favorite foods aren’t necessarily the cleanest, but they can certainly be cleaned up to make the eater’s life easier. While some guests love their hearty, sweet and classic foods, they needn’t be restricted to “finger-licking good” winds, sandwiches and BBQ options. The following event providers have remixed typical event food ideas. Check them out:

Preston Bailey Supplies Tiramisu Grab-and-Go Offers

Preston Bailey turned an entire Four Seasons New York Downtown into a catering establishment, supplying tiramisu as a grab-and-go options. Striking out the eating difficulty, it successfully celebrated its partnership with Four Seasons, all while keeping event-goers happy.

S'mores Gets Portable with Lollipops

Yes, it’s possible to eat a S’mores product without the mess. In fact, S’mores created campfire lollipops to familiarize their guests with handheld fun at the Engage!14 Wedding Summit. By reinventing an age-old theme in a new way, S’mores effectively redesigned the way guests look at desert.

Great Performances Dishes Out Fried Chicken Cones

By dishing out fried chicken stored in waffle cones, Great Performances allowed its guests to roam about the premises with self-serve options designed to circumnavigate the need for plates. Fried chicken might not be the hardest-to-handle food item, but it’s certainly deserving of a little ease-of-eating. The cones were offered at the Watermill Center in 2015, redefining the way chicken, itself, is dished out to hungry patrons.

Elegant Affairs Creates Portable Spaghetti and Meatballs

By compacting spaghetti and placing singular meatballs on top, New York’s Elegant Affairs created a clean, to-the-point version of traditional spaghetti dinners. The mess-free food item gave patrons a micro approach to an age-old macro problem associated with messy spaghetti event dinners.

Occasions Caterers Make Salad Bites

That’s right: salad bites. Alongside spaghetti, salad is a notoriously difficult event dish to serve cleanly. By creating salad bites hors d’oeuvre, Occasions Caterers gave patrons fork-served eating options capable of tidying up the dish’s regular problems.

The Washington Human Society Offers Portable Hummus and Pita

Hummus is messy. Really messy. The Washington Humane society, however, offered a selection of hors d’oeuvres hummus and pita bites, celebrating their 2014 Fashion for Paws runway event.

Sometimes, alternative food options work well. They certainly revamp many age-old ideologies surrounding proper event food options. Check out more annual food options, and stay sharp with this year’s best event creations.

The Event Trends That Aren't Trending Anymore

Not all event trends are made equal. Sometimes, things don’t work out. In 2017, several event décor elements have been shelved. Today’s planners are yesterday’s industry enactors, and they’re retracing their steps to fortify 2017’s best options. Below, we’re sharing the played-out décor options a lot of marketers have left behind.  

Ice Bars

Ice bars were big in 2016. In fact, a small tidal wave of experiential ice-based events popped up. They’re cool, but they were overdone. Ice bars and sculptures can be truly artistic, but a fully ice-themed display network is need. Event managers are shelving the ice trend, as it’s simply too hard to secure. Often, thousands of dollars, alone, are needed to secure a viable location.

Paper Flowers

Event leaders like Brian Worley of YourBash! are doing away with paper flowers. Tossing away paper flower displays may be petty, but there’s a method to the materialistic madness. Paper flowers are eye-catching, when installed correctly. That said, they’re difficult to navigate. Event marketers, now, are realizing the legwork needed to create a substantial, laser-cut paper flower display. Modern art only goes so far, apparently.

Gif Booths

What gives? In 2016, digital gif display booths were all the rage. In 2017, however, they’re being left by the wayside. As it turns out, shared photos are losing out to all-new VR experiences. 360-cam features, live-action displays and three-dimensional sets are taking over. Already, well-curated Instagram feeds are focusing on the modern guest’s attention to immersion. Gifs, simply put, are becoming outdated. They won’t necessarily disappear in 2017, but they’ve certainly fallen from good graces.

Anything Shiny

Strictly décor-speaking, we feel shiny surfaces deserve a mention. We enjoy sparkling tables, backdrops and sequin table linens, but we’ve noticed a reduction in overall shine-play. Leaders like André Wells of Events by André Wells have spoken out, and their message is clear: Stone, marble and other organic materials are on the rise. Unfortunately, there just isn’t enough room for anything shiny.

Don’t fret, however, because you’re still “in the game” if you’re using the above-mentioned décor and technology options. For every experiential cultural shift, there’s a counterculture. You won’t need to stick with the flow if you’re banking on classic attributions. Tread lightly, however, because several décor options are certainly being stripped away. Whether you’re an event planner, a business marketer or simply researching new ideas, it’s a good idea to stay updated. Listen to today’s creative directors, because they’ve seen it all. Sometimes, critical eyes are needed to keep the events pruned and looking good.

What's Next: Super Bowl for Cars?

A Food and Drink Extravaganza

Enlisting the help of Chef Ramsay, Nascar has created an eight-hour eating event which gives eventgoers a taste of everything meat. Pork butt and party-ready sliders are only two inclusions. Already, Fox has altered the presentation to glorify local affiliates alongside delectable displays.

Fox’s plan for the Daytona Day promotional blitz is to present six recipes, a pit-stop cocktail entry and—of course—more food. Sweet potato tater tots, chocolate cake and bourbon are main entries. The booze front, itself, is highlighting the culinary-competition series. Nascar’s dedication to food isn’t necessarily unique, but it sets it up to reach new heights as an entertainment provider.

Nascar as the New Super Bowl

The intention, here, is to replicate a Super Bowl Sunday experience. The Daytona race might seem out of reach to those not following Nascar, but it’s a surprisingly stable location for top-10 America events. Fox is expecting its ratings to spike on Sunday, if only by visibility alone. The Daytona Day campaign has already kicked off, and Fox has already introduced its audiences with a customized “Simpsons” theme crafted to tease upcoming festivities.

Fox has a lot of resources, and its massive off-air marketing campaigns are likely to make a big splash. Race-day promotions via UberEats, for one, will benefit this effort. Sunday’s meal-delivery services will similarly boost the Daytona Day parties. Hardcore Nascar fans can expect a lot of attention on in-depth brand representation. Comcast Xfinity, too, will be present—sponsoring Nascar’s minor league circuit. The Daytona 500 can easily be “eventized,” as its leaders say, and it’s a perfect marketing opportunity. Eventgoers needn’t understand race intricacies, either, to have a good time.

Both die-hard and casual fans alike will be at Daytona Day, celebrating Nascar with food, drinks and parties. The floor is open for affiliate marketing success, too, which will only boost the event’s visibility. On the bottom level, however, Nascar already benefits from a great deal of popularity.

How to Spice Up that Boring Sales Luncheon

Business luncheons are great ways to attract customers, recognize existing ones and make your brand a hit. Sometimes, however, run-of-the-mill luncheons can become boring. It isn’t every day a business owner attracts new customers with great possibilities, and it isn’t every day a lunch proposal is dished out with an awesome event tie-in. Spice up the age-old luncheon, and tie in these awesome ideas:

One: Get High-Grade with Luxury Cars

Sales luncheons, kick-off dining dates and food-centric events pair well with luxury cars. You can promote your brand alongside, leading models, using videos, posters and racing wear to represent your business’s finer aspects. You can even use a car dealership to represent your event, getting down to the nitty gritty, car-wise, with test drives and enthusiast discussions.

Two: Make a Survival Game

Survival-based media is in. If you’re a fitness brand, an outdoor-centric provider or a booming business involved in lifestyle marketing, a survival game can greatly impact your customers. Design strategies to fit your customers, and help them uncover hidden business opportunities via desert, urban and park-based survival games.

Three: Take it to the Food Factory

If you want to add a unique angle, try bringing your luncheon-goers to a food factory. Consider chocolate factories, breweries, gourmet food factories and similar locations. By showing an appreciation for the industrial process, you’ll get your points across easier. You’ll also stick out as one of the more interesting luncheon’s your potential buyers have had. Unique experiences are bred by unique locations, and your entrees, appetizers, and desserts needn’t be confined to a restaurant.

Four: Let Them Build

No, you won’t sacrifice entertainment and food for hard work, but a little creative building goes a long way. Imbue your event with a construction theme, a puzzle theme or an artistic theme. Then, offer events to help build constructive team relationships. As for the food, it is a luncheon. Make sure you prioritize the food, because it still holds prevalence over venues housing dramatic architectural designs.

Five: Give a Blast from the Past

Sometimes, your business’s old CEOs should have a seat in current sales luncheons. Provide a reunion, and invite old employees, managers and business impactors. If your potential buyers are in the B2B realm, consider inviting old industry impactors, social leaders or cross-market representatives. The more the merrier, right?

Your business luncheon can be action-packed, enticing, mysterious and even memorable. Studies show surrounding events impact one’s perception of food taste. If you can outfit your event’s every aspect, you’ll impress the guests. You’ll give them a reason to come back for more.

How to Create the Ultimate Trade Show Booth

Everyone knows: Trade shows are about the booths. If you’re managing an event, you’ll need to stick out to garner attention. Fortunately, 2017 is a year of creativity. A lot of today’s conferences have drawn attention to crowded show floors, inspiring event-goers with astounding exhibitions. Buckle up, and check out these ultimate trade show booth ideas.

Idea One: Virtual Reality

Today’s exhibitors, like Intel, are utilizing VR to engage event-goers without spending money on expensive equipment. Sure, an Oculus Rift or Vive might cost some money, but it’s little compared to the cost of a live-action car display, a hotel tour or a roller coaster ride. If you can get your guests to don headsets for at least five minutes, you can educate them with interactive games.

Idea Two: Custom T-Shirt Design Creation

You can help your event-goers craft custom T-shirts with a digital design booth. If you can pack the colors, the threads and a few iPads, you’re in business. Use the display to promote your company’s products, and help your brand’s biggest buffs implement your logo across a variety of clothing options.

Idea Three: A Home Theater Option

By presenting educational presentations via a digital display, you can outfit your trade booth for the 21^st century. Your company can live-stream a variety of sessions, launching different product options across high-quality video. Companies like Philips are taking advantage of real-time streaming, showing event-goers high-quality sessions via Periscope. If you’re really dedicated, hook your digital theater up to social media sharing resources.

Idea Four: Large-Scale Chalkboard Engagement

While your event-goers won’t necessarily be up for study sessions, they’ll still engage your brand if you let them leave notes, make company connections and interact with one another via chalkboard. Invite your booth visitors to post sticky notes, comment on industry trends and leave their own art. You’d be surprised by the amount of care some attendees will give. Every chalkboard engagement, of course, should prioritize your brand’s adaptability. Let your event-goers have fun, but offer your business’s offers through every note and connection.

Making the ultimate trade show booth takes time. Fortunately, you have a lot of elements to play with. Customers want far more than generic samples, business cards and information pamphlets. Give them an experience, and connect them to the digital world when possible. By connecting your users with Facebook, Instagram and Twitter, you can promote a sense of community from within every booth. Today’s trade show operators are working hard to promote their overarching brand. If you want to compete, you’ll need to offer something unique and exciting.