How to Create a Buzz Worthy Event

Every company wants its event to create plenty of buzz. In fact, it's usually the entire point of putting on an exhibition or other show. Despite this, hundreds of events pass by almost unnoticed every year. How can you make sure that yours is remembered and talked about instead of fading into obscurity? Set Your Goals

Your event needs a goal beyond simply entertaining people. As an event planner, you need to ask your clients what they want to accomplish with their expo. Do they want to introduce a new product, increase buzz about an older one, or promote their company in a more general way? By having a clear end-goal in mind right from the start, you'll be able to better focus your event.

Know Your Audience

An internal, corporate audience will respond to a far different type of presentation than a crowd from the general public. Playing to the media requires a presentation style all its own. For corporate audiences, keep things crisp and concise so they don't start thinking of other things they could be doing. The public and media, on the other hand, may be glad to immerse themselves in your show for hours if it's compelling enough.

Plan

One of the biggest dangers of putting on an event is that it'll seem aimless. The other danger is that it'll end up beset by snafus. Worst of all is some combination of the two. Avoiding these issues is as simple as planning everything down to the last detail. Everything from the venue to the brochures on the tables should be carefully thought out. Be sure to have backup plans just in case you have to adapt to unexpected changes in your original one, too.

Be Ready for On-Site Surprises

All of the best planning will go awry if you aren't prepared for the inevitable turns of events that occur whenever big crowds come together. Make all of your props and sets resistant to jostling, spilled drinks, and other such things. No matter what happens, keep your cool – you want attendees to focus on the event itself, not your reaction to an unplanned surprise.

Assign Clear Roles to All Staff

In order for a team to work efficiently, everyone must know what their responsibilities are. A team without clear roles is like a football team where nobody knows who's supposed to be the quarterback – it wouldn't be remotely effective. Make sure everyone has a clear plan for their own individual roles.

Host Your Event in the Proper Venue

Our 70,000-square-foot venue here at Soho Studios in Miami can be configured for both small and large events. If you're hosting an exhibition in the area, be sure to stop by. You'll find that it's perfect for both corporate and public events.

How Jaguar Shared the Ultimate Driving Experience

VR is here, and it’s only getting more popular. The Oculus Rift, HTC Vive and even Google Cardboard have opened the doors to immersive advertisement—and event marketers are taking note. Virtual reality is today’s one-stop-shop experiential toolkit, capable of immersing entire audiences into brand messages, product tests and strategic launches. Now, Jaguar has taken the reigns—and they’ve introduced their all-electric I-PACE car concepts in the virtual world.

The Launch

Jaguar’s event experienced four attendee “waves,” which included celebrities, automotive lifestyle gurus and media experts. It was a fitting crowd, because the display itself promoted the ideologies of modern media, immersive user experiences and—of course—innovation. Ian Hoban, Jaguar’s vehicle line director, even appeared live within the event’s virtual reality segment. Inside, he revealed the new I-PACE, giving attendees freedom to view the product in full virtual reality.

The launch happened on November 14—two days before Jaguar’s appearance in Los Angeles at Milk Studios.

An HTC Vive Extravaganza

Yes, the HTC Vive was Jaguar’s chosen VR apparatus. The event, however, wasn’t centric to the Vive. Attendees were given a gracious breakfast, a refreshing lunch and even an afternoon teatime. The party, later that night, prioritized group experiences—rather than solo-flyer VR sessions.

Attendees could sit, view the I-PACE and explore the brand’s options throughout 35-minute sessions. During these sessions, users were transported into the driver’s seat, which is a rarity in auto shows. Of course, the Vive’s 360-degree head-tracking technology prompted an environment of full immersion. Users could step out, view the I-PACE’s exterior and even check under the hood. The I-PACE’s electric power technology was showcased, giving attendees full visibility of Jaguar’s latest, greatest innovations.

Live Streaming in the VR World

In the past, VR experiences were incredibly private. It wasn’t rare to see slippery brand promotions which were exclusive to the viewer. Because Jaguar’s attention to detail—and the HTC Vive’s growth—users could view the event’s content without actually being there.

As attendees experienced the I-PACE’s interior, a visual live feed relayed the event’s innards. Event-goers could ask questions in real-time, too, interacting with presenters throughout the experience.

VR was a fitting presentation frame for the I-PACE, which is Jaguar’s most cutting-edge option to date. Reportedly, it pushes the boundaries in both technology and design. Its concepts certainly demanded a big-time reveal, and innovation is a spice to be used in multiple forms. When the user’s individual experience is up close, personable and flexible, the brand wins. Take a page out of Jaguar’s book, and check out the great options presented by the HTC Vive and similar options. Your attendees will thank you.

Why Having a Mobile App for Your Event Is a Must

It’s become more important than ever to have a dedicated mobile app for your event. Not only is a larger portion of consumers online time spent through mobile, but consumers expect the ease of navigation of real time events and life that comes from having all the capabilities of a smartphone at their fingertips at all times. While it’s still possible to use a dedicated website for an event, a mobile app will not only give your event a greater sense of importance, but in taking the time to build the app, you’ll be able to ensure that users on all platforms are having the experience you want them to be having. Here are some of the latest trends in event mobile apps as well as musts that every app needs to be sure to have.

The Latest Trends

Live Video Streaming Capability: People are using live streaming more than ever before and by offering the ability for people to do so within your app, you’ll be creating a powerful way for people to interact in and around your event.

Social Media Integration: An event can only reach those who have attended, right? With social media it’s possible for events to cast a wider net than those who are physically present, and there’s no better way to encourage tweets, hashtags and Instagramming than by making it as easy as possible, direct from the app. Combined with the live streaming, you’ll be creating an army of marketers from your attendees to promote your brand and event.

Fitness: While this one certainly sounds a little off the wall, wellness is huge right now, as is the use of technology to monitor fitness stats and stay in shape. Take advantage of this by integrating to an existing app to help people plan out healthy walks to take between sessions or including a meditation feature to relax before the event starts.

Must Haves

Scheduling and Details: If your event app isn’t helping users navigate the actual event, then it’s failing at its most basic job. From easy to use maps to allowing customized scheduling, make sure that your app is making it easy for attendees to keep track of all the details.

Keep It Simple: An event app is only as good as its UX (user experience). And the best way to ensure that your app has a great user experience is to not let things get too complex. Sometimes less is more, especially when designing an app.

Networking Opportunities: If you include in-app messaging you’ll be raising user engagement and providing a valuable service. People often attend events for networking opportunities, and being able to do so from within the app can prove invaluable.

What to Expect: Event Marketing Trends for the 2017 Super Bowl

Every year, the Super Bowl yields a wealth of advertisement opportunities. As one of America’s most televised events, it’s a great venue for TV campaigns, significant brand moves and digital ad support. Today, the event’s latest news hits, advertisements and brand moves govern new event trends. The Super Bowl might be a televised event, but its ramifications are huge. Below, we’re covering the five biggest, baddest event marketing trends likely to spawn from the 2017 Super Bowl. Consume with caution, as they’re certainly unstoppable.

One: Blackjack

The Elevate Management Group, Dr. Quang & Staci, Wade Smith and Henderson are teaming up, and they’re getting ready to power the massive elite event during 2017’s biggest game. Featuring a Casino-Royale-esque style of play, the Bulls & Blackjack event will be a celeb-fueled tournament guaranteed to drive poker players wild. Get ready for a mad dash to poker-centric marketing events. More interestingly: Get ready for charity-funded gaming.

Two: Recycling

The Recycling Rally kicks off on January 21. While other exciting events, big milestones and multifaceted marketing initiatives are festival-centric, the Recycling Rally serves as a multi-day party to benefit those in need while promoting big-name brands. Another community-centric event, the Recycling Rally is expected to spawn a wealth of communal events in 2017.

Three: Leather

Leather & Laces, to be exact. 2017’s longest-running Super Bowl party is back, and it’s likely to be the hottest place around. Focusing on chic attire, open bars and premium drinks, Leather & Laces constantly promotes glamorous marketing events focused on, well, the love of being alive. Hand-rolled Sushi, hors d'oeuvres and other great selections constantly spawn food-centric marketing initiatives, so be on the lookout.

Four: Fine Cuisine

Where food, itself, is considered, The Taste of the NFL is expected—yet again—to promote fine cuisine marketing initiatives. Take part in a silent auction, experience sports memorabilia and get ready for a general sweep of sports-dining-related marketing initiatives. We’re thinking dine-in-with-player events, coach cookouts and team-centric restaurant partnerships, on this one.

Five: Football Teams

To push the buck further, actual football teams are expected to stand out, this year. The NFL Experience Driven by Genesis is the Super Bowl’s addition to big-scale parties. Presented through Visa, the event’s sessions will bring player-and-attendee interactions to life. Every year, autograph sessions propel football team walks, bee-powered meet-ups and in-depth player sessions.

So, where’ll you be? As a marketer, a promoter, a PR guru or as a future entrepreneur, it’s your job to attend these events. Give them a whirl, and find out what consumers will navigate to, next. There’s plenty of merchandise, social media access and youth football clinics to go around.

Pop Up Event Trend: How Popular Mechanics made DIYers out of Attendees

Popular Mechanics has been in the game for a while, helping DIY pros reinvigorate their lifestyles with new, exciting opportunities. While not typically found chilling with Esquire and GQ, its newest approach to industry appearance has revitalized some of its deeper aspects. Popular Mechanics invented The Lodge: The Ultimate Winter Clubhouse. Event-goers were invited to partake in the stylishness underlining Popular Mechanics. Of course, feasts, crafts and cocktails were part of the package.

Brand Modernization

Today, brands face industry growth with intensity. Unsurprisingly, constant modernization is responsible for success. Popular Mechanics, displayed through the Hearst publication, powered The Lodge by inviting over 500 attendees. The Lodge was a modern digital extravaganza, offering hands-on demos, industry news and tastings. The Hearst, having celebrated its 115^th anniversary, assisted Popular Mechanics with an intelligent team of publication partners and editors.

New advertisers, too, were present. Popular Mechanics has worked on reinvigorating its public appearance for years. While media appearances worked well in the past, a closer approach was needed to redistribute creativity and harness success. The Lodge, in essence, served to embody the modern industry’s latest, greatest technological features.

A Massive Event Space

The Ultimate Winter Weekend Clubhouse was established in Kinfolk94—which is a well-known retail and event space powered in Brooklyn’s Williamsburg section. The event prioritized earthy tones, pinpointing the Popular Mechanics DIY vibe with backdrops, beer and digital outdoor landscape displays. Facebook Live, meanwhile, helped event-goers share demos, activate premium digital options and view trending GIFs.

Timothy Dahl, West Coast editor for Popular Mechanics, demoed the brand’s DIY firewood coasters. A Dremel hand tool seminar and workshop was had, as was a meeting with Slightly Alabama’s Dana Glaser. Attendees were invited to craft Brooklyn leather accessories, custom leather wallets and other designs. Knickerbocker MFG’s Brian Brinkley, meanwhile, helped attendees customize bandanas, craft new retro looks and discuss modern style.

Meeting in the Middle

Because Popular Mechanics upholds the virtues of “rustic living,” craftiness and resourcefulness, its public extravaganza in The Lodge offered a highly unique opportunity. Industry appearances can be grown. They can also be adapted. By pairing technology with its age-old love of all things DIY, Popular Mechanics proved itself to be a long-term provider wile molding to new marketing demands.

Among its wonderful presenters, Popular Mechanics enlisted Jeff Conley—a neo-folk musician—to perform with a DIY ukulele crafted from a YETI water bottle. If the display didn’t depict the new Popular Mechanics approach enough, Blue Moon’s beer tastings certainly warmed patrons up. The Popular Mechanics experience was a practical one, where hands-on experiences surpassed industry expectations. The marketer’s struggle, today, exists in adapting old ideas to an ever-growing, increasingly demanding, industry. Fortunately, old dogs can learn new tricks—and Popular Mechanics is one of the oldest dogs around.

Live Streams Can Make or Break Your Event. Here's How

Instant access is always a good plan, right? Well, not always. As event marketers expand their insight, built their toolkits and innovate on the ground floor, live streaming options are coming under scrutiny. Emergent technology should be considered, sure, but it shouldn’t be the crux of your every move. To execute effective marketing campaigns, you’ll need to stream seamlessly, promote your brand and target social media comprehensively. Before hopping into the live stream world, check out the best practices below. More importantly, check out the times it’s not a good idea to prioritize instant access.

To Make the Event

First, it’s a good idea to know when live streaming is a good idea. Above all, live streaming is a solid avenue for businesses seeking mass connectivity and visibility. If your business wants to get a “sneak peak,” or an otherwise hard-to-get shot, live streaming is often a good answer. Why? Because it’s instant. You’re guaranteed to be the first with the story.

It’s also a solid foundation for Q&A sessions, behind-the-scenes journeys and big events. If your marketing event is going to be a bash, and if you’re expecting celebrity appearances, make sure you’re using a live stream feed. In 2017, live streaming is intended to be an integral part of emergent experiential marketing programs. As marketers become well-acquainted with technology, live streaming will become a powerful low-cost alternative to lengthy film processes.

To Break an Event

Live streaming has its downfalls, too. Above all, live streaming can be burdensome to an untrained crew. While crews are certainly becoming experienced with live stream filming, the act of filming footage seamlessly is simply difficult to micromanage. You should remember that anything can happen during a live stream. It might sound obvious, but you’ll need to take extra precautions when filming live appearances.

You can’t edit live footage. So, if you’re planning a breakout event, promoting a new product or are otherwise revealing your business’s “finer” side, consider traditional media first. Sometimes, it isn’t worth the quality loss to secure a hot spot on Facebook, Twitter and Instagram media. Today, constant challenges await live streamers. Digital marketers are working hard to reduce the physical footprint, prioritize low-cost live streaming services and dish out crystal-clear video quality.

For now, however, live streaming shouldn’t be considered a “must-have” in your event marketing arsenal. If you’re planning a big party, want to capture guest experiences and draw in more visitors, a live stream can certainly help. If, however, you feel your event can’t suffer a little choppiness, quality loss and on-site improvisation, you’d best stick to traditional media.

Back to the Future: JetBlue Goes Retro

JetBlue, founded in 1998, hasn't turned 20 yet, but that doesn't mean they can't go retro. Jamie Perry, JetBlue's Vice-President of marketing asserts that the airline is the coolest in the world. But it missed out on being the coolest in the golden age of air travel: the 1960s. But the company was not going to let a timeline cramp their style. And while they don't offer time travel, their recent multi-pronged marketing campaign melded the airline's cool image, which in the past has always been rooted in the idea that they offer new and innovative services in the airline industry, and rooted that innovative spirit firmly in the illustrious history of air travel. The airline built a custom "RetroJet" to be put into service for the new winter direct route between the airline's hub, New York JFK's Terminal 5 and Palm Springs. The California desert town, with its distinctive mid-twentieth century architecture and old Hollywood glamour history was the perfect destination with which to create a celebration of the golden age of air travel. The marketing team put a great deal of energy into getting every detail perfect for the RetroJet, titled "What's Old Is Blue Again." From the typography to the color scheme every aspect was perfectly planned to bring back the best of what the 60's offered.

To kick off the inaugural flight of the RetroJet and the JFK-Palm Springs direct route, JetBlue held multiple events, beginning with a two-day pop-up shop this past November in SoHo. While not near an airport, the SoHo location was perfect for JetBlue which has been working to position itself as "New York's Hometown Airline ®." Fittingly called, The Time Travel Agency, created an experience for the over 600 visitors which reset every hour. The shop offered giveaways, including giving visitors the opportunity to purchase tickets at 1960s prices. To spread the word about the event, three current JetBlue crew members, wearing distinctive 1960s hairstyles and makeup handed out fliers.

Meanwhile, in Terminal 5, when the RetroJet took off on its first flight on November 11, JetBlue hosted a fashion show at the gate. Models displayed clothing by popular Palm Springs designer, Trina Turk, as well as current JetBlue crew wearing specially designed retro uniforms that were based on TWA's. Currently located in that defunct airline's main location, by tying its own image to the storied airline, JetBlue was sealing the connection with the 1960s era of stylish air travel.

The event was taken cross country when customers aboard the inaugural flight were treated to an amenity kit filled with goodies such as postcards and playing cards that perfectly matched the retro style. Upon landing in Palm Springs, the crew, dressed in the retro uniforms and passengers were greeted by model Fabio and a reception.

York JFK's Terminal 5 and Palm Springs. The California desert town, with its distinctive mid-twentieth century architecture and old Hollywood glamour history was the perfect destination with which to create a celebration of the golden age of air travel. The marketing team put a great deal of energy into getting every detail perfect for the RetroJet, titled "What's Old Is Blue Again." From the typography to the color scheme every aspect was perfectly planned to bring back the best of what the 60's offered.

To kick off the inaugural flight of the RetroJet and the JFK-Palm Springs direct route, JetBlue held multiple events, beginning with a two-day pop-up shop this past November in SoHo. While not near an airport, the SoHo location was perfect for JetBlue which has been working to position itself as "New York's Hometown Airline ®." Fittingly called, The Time Travel Agency, created an experience for the over 600 visitors which reset every hour. The shop offered giveaways, including giving visitors the opportunity to purchase tickets at 1960s prices. To spread the word about the event, three current JetBlue crew members, wearing distinctive 1960s hairstyles and makeup handed out fliers.

Meanwhile, in Terminal 5, when the RetroJet took off on its first flight on November 11, JetBlue hosted a fashion show at the gate. Models displayed clothing by popular Palm Springs designer, Trina Turk, as well as current JetBlue crew wearing specially designed retro uniforms that were based on TWA's. Currently located in that defunct airline's main location, by tying its own image to the storied airline, JetBlue was sealing the connection with the 1960s era of stylish air travel.

The event was taken cross country when customers aboard the inaugural flight were treated to an amenity kit filled with goodies such as postcards and playing cards that perfectly matched the retro style. Upon landing in Palm Springs, the crew, dressed in the retro uniforms and passengers were greeted by model Fabio and a reception.

Event Marketing Trends: What to Watch for in 2017

Event marketing has come a long way. In 2016, marketers innovate constantly to offer unique, engaging displays. In recent years, a few trends have risen to the top—and decision makers are utilizing the world’s newest technology to create unprecedented initiatives. Check out these winning event marketing trends guaranteed to make a splash in 2017, and set your sights on creativity.

One: Event Sponsorship

In the past, event hosts and sponsors united with logos, branding partnerships and insight seminars. Now, intensive sponsorship opportunities highlight the relationship. Today’s experiential marketing platforms are expanding to event marketing initiatives, and both brands and hosts are joining hands to elevate sponsors. They’re boosting ROI while furthering symbolic partnerships. Unlike the symbolic partnerships of the past, however, these partnerships are highlighted, grown and promoted via intensive funding campaigns.

Two: Event Streaming

Live events are here, and they’re only getting better. Already, platforms like Facebook Live, Periscope and Meerkat are emerging to create next-level events. Hosting quality content at break-neck speeds, these platforms are advancing the world of seamless event presentations.

While live steaming is still being improved upon, it shows a lot of promise. Initiatives like Thursday Night Football, created by Twitter, reached 243,000 streamers. Audiences are being primed for real-time event broadcasts, and event marketing is next in line for the batter’s box.

Three: Augmented Reality Mobile Apps

You’ve probably heard about the much-touted augmented reality initiatives. AR, too, is still being worked on—but it’s gained a lot of ground in recent years. Brands are expected to experiment with augmented reality quite a bit in 2017, utilizing mobile platforms as jumping off points. If Pokémon Go is any evidence of AR’s capabilities, event marketers had better hustle to catch up. Already, brands are utilizing the iPhone’s visual overlay services to create scavenger hunts, product promotions and in-store sales events.

Four: Data Analytics

Big data is already a major marketing tool. In 2017, experts believe it’ll emerge in the event marketing world. Mobile event apps aren’t new, but in-event data gathering is still fresh. With mobile beacon technology, mobile polling, real-time surveys and social media mobile analysis available, decision makers have incredible resource power. State-of-the-art cloud computing services, too, are making headway in the event marketing world, giving event marketers total reign over gathered data to further entire marketing campaigns.

Advanced marketing automation is likely to boost many of 2017’s event marketing initiatives. Technology is growing at a rapid pace, and it’ll expand upon business opportunities as the Internet of Things grows. Big data, of course, is a leading factor. In any event, real-time services will probably frame leading event marketing initiatives. After all, who doesn’t like seamlessness?

Community: Adobe's Stunningly Effective MAX 2016 Pavilion

Pavilion-based events are all about bringing attendees into the experience, and Adobe MAX's Community Pavilion did not disappoint. It used a variety of unique and offbeat methods to get people fully immersed and keep their attention throughout the event. There's no doubt that this area was noticed – not just for its many electronics-based exhibits, but for the scattering of pool float-style seats on the floor in one area. Here, patrons got to relax in inflatable geese, flamingoes, and turtles to play with Adobe software on tablets or just take a load off their feet. In the background, a big LEGO-style bench provided more elevated seating in a more solid form.

Elsewhere, the exhibits took on a more traditional look for a software/electronics event, but they didn't skimp on providing activities. A project area with big screens was dedicated to Adobe's Make It software and gave visitors a chance to check it out in person. Other hands-on exhibits included one that let users make custom t-shirts, an examination of the emotions involved in creativity, and an area that included real Airstream trailers indoors along with recharging stations for patrons' devices.

Overall, the Adobe MAX event did two very important things for the company. It let the firm showcase its overall look and feel, which is one of creativity that can be taken in any direction a customer chooses. Next, it allowed users to see all of its offerings in a way that got them to actually try them out. This is very important for companies whose products are better off experienced than merely explained.

Your company doesn't have to be Adobe to put on a great, fully-immersive show. All you need is an exciting theme and some exhibits for people to interact with.

You also need a venue large enough to hold your expected audience. Our venue, Soho Studios in Miami, can provide up to 70,000 feet of space that can be adapted for any event. We can even repaint it to match your specs or transform it for more extensive extravaganzas. Just give us a call. We'll be glad to work with you.

How Corona Brought More Light to this Year's Electric Beach Event

In partnership with Live Nation, Corona celebrated a beer-exclusive event at the country’s favorite EDM music festivals. The Electric Beach program has been around for a while—five years, in fact—but has revamped its proprietary approach to fun with Corona’s newest, brightest additions.

Fun at the Auto Club Speedway

Electric Beach was sparked at the Auto Club Speedway at Hard Summer. Celebrated in Fontana, CA, the event was followed by San Bernardino, CA’s Nocturnal Wonderland between September 2 and 4. Lounge-in experiences, dine-out options, parties and an environment charged to excite were present—as were intimate performances.

The End-All Party Scene

Corona isn’t a stranger to all-in party ideas, and its presence at Nocturnal Wonderland displayed its capacity for Vegas-like experiences constructed to emulate parties which never end. Packed with sand, palm trees, turf grass, dj sets, misters and cabanas, the beer brand’s presence at Nocturnal Wonderland didn’t come lightly.

Famous artists like Grandtheft, Keys N Krates, Autograf, Astronomar, Giraffage and Sluggers and Wuki arrived, fulfilling their annual promise to Corona’s flashy events. Electric Beach celebrated Corona’s outstanding industry successes with interactive experiences, giving partygoers the option to use its underwater photo activation display.

Targeting with Visuals

The underwater photo activation wasn’t an event-only deal, either. Partiers could link their photos to Instagram, creating stenciled artwork promoting the event’s “Nocturnal” presence. With logo assets and body paint galore, Corona lovers were never far from visually stunning stations designed to carry the brand name far into digital realms.

Yes, there were cold Coronas. The brand’s experiential events, however, have historically focused upon the consumer—not the consumed beverage. Beach resorts, rooftop bars and pools are only as great as their visitors, one must remember, and the Electric Beach Instagram account reflected this. The event’s followers could receive updates, receive RSVP information and check out future renditions.

Love for Beer and Everything Music

Beer and music match well, and Corona didn’t cut corners in tying multicultural Millennials to Corona via EDM. Each Electric Beach program prioritized the music world’s biggest listeners, and the brand’s inclusion of local artists, musicians and cultural gurus has only enhanced its popularity.

Where local artists are considered, social media influence is an undeniable factor. Sure, Instagram might’ve been at the event’s front-and-center angle, but it didn’t receive all the attention. Facebook and Twitter are notorious Twitter accessories, and each promoted Corona via EDM. Music, while a wonderful addition to any beer-heavy event, rarely gets the cultural attention it deserves. Corona’s event serves to rework the way marketers view classical promotion with tunes. Electric Beach isn’t going anywhere, and that’s certainly fine. After all, the world of marketing deserves a little excitement during late night hours.