Six Things Your Experiential Marketing Event Must Have

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Six Things Your Experiential Marketing Event Must Have

Business events can be hit-or-miss deals, but a good experiential event can influence consumers on a massive scale. In 2017, marketers have a lot of tools to work with. From VR to trending prop logo designs, the list is virtually limitless. We won’t say the “tiny house” fad isn’t a solid resource to look at, but it’s certainly a step in the right direction. Below, we’re covering four great resources your experiential event should use. You might not be able to mash them all together, but you should at least use one.

One: The Tiny House

Tiny houses are huge right now. They’re appearing on lifestyle websites, TV shows and magazine photo spreads. Ranging from 100- to 500-square-feet, tiny houses have reached baby boomer and millennial markets alike with their compact, endearing nature.

They’re easy to build, move and remove, too. Check out the SPAM Tiny House Sizzle Tour, if you’re looking for good ideas.

Two: Virtual Reality

The Oculus Rift and HTC Vive have made virtual reality a modern event cornerstone. If experiential marketing wasn’t fun before, it certainly is. Virtual Reality might still be in the Wild West, in terms of development, but it’s become something most small brands can afford to use. VR is still stepping up, but even its early-stage models can provide immersive experiences in small event spaces. If you want to upgrade, implement 360-degree video and augmented reality.

Three: Special Prop Logos

This year, we’ve seen a slew of unique prop logos pop up. Between separate area signs, neon signs and rustic signs, the glitz and glam never ends. You can make unique signs with graffiti or UV-resistant polycarbonate materials, too, if you’re looking for a classic, minimalistic design.

Four: Biometrics

Biometrics might seem futuristic, but it’s impacting today’s marketing world. Biometrics is the in-depth measurement, and analysis, of an individual’s behavioral and physical characteristics. Giving today’s event marketers an opening to measure target audience feelings, biometric devices are immediate response devices capable of measuring consumer preferences, event effectiveness and product incentives. Plug in the results later, strategize your product line and use both science and statistics to gauge consumer responses.

Five: Mobile Data Collection

Sticking with the “data is everything” theme, we believe data collection is incredibly important. In the recent past, businesses used experiential marketing events to boost brand engagement. Now, they can use them to collect data via feedback, smartphone engagement and event activations. Use mobile activations to see which consumers are attending, and gauge different responses based upon click-based behavior.

Six: Community Voting

Because most event-goers are strapped with iPhones and Androids, community voting has experienced a resurgence. Create branded hashtags, get event-goers involved with social media and use SMS to create text-based polls. Or, use an integrated online element to give consumers a chance to participate from home.

In any event, you should find out where your audience is already hanging out. This can be a physical place within the event. It can also be on the Internet. If you can find out where your event-goers go, you can strategize entire campaigns for post-event effectiveness. Mix and mash up your event tools, but make sure one thing is prioritized: Your consumer’s time.

Brighten Up Your Summer Events With These Theme Ideas and Tips

Brighten Up Your Summer Events With These Theme Ideas and Tips

Renting a venue is just the first step to making your summer corporate event a success. You need to bring in the bright, exciting feel of summer so that your guests are glad to have chosen your presentation over other possible activities. Here are some ideas that should give you inspiration for planning your expo:

First, a Caveat: Make Sure the Theme Resonates with Your Brand

If your theme is summery, but doesn't tie into your brand's image, you'll miss a powerful marketing opportunity. Be sure to keep your event on-point as well as fun. This way, your guests will firmly connect your brand with the experience rather than thinking of it as a generic sponsor.

Roses and Wine

The aforementioned roses and wine theme was done to great success by Kim Crawford Wines, which wanted announce its new rose wine in grand style. It filled its area with roses and even had a bar made of live rose bushes. The roses were very summery, and they tied in perfectly with the launch of the new rose wine. On top of that, there were enough roses that just looking at the event area made an indelible impression – and connection with the advertised product.

A Rocking Summer Night

This type of theme is great for many companies that cater to younger audiences, but it's perfect for companies associated with making rock music. What better way to show off instruments, amps, stage lighting rigs, and other musical equipment than to have people come and experience the sounds and sights of professionals using the products? Hold the party outdoors under strung-up lights for that summer feel.

Have a Barbecue Party

Everyone loves to eat, and barbecuing is a quintessentially summer activity. This makes a barbecue a perfect event for any company that wants to be seen as fun and exciting while avoiding faddish trendiness. For maximum impact, make the event large enough for a huge number of guests and cook the food over one or more showy firepits.

Always Make Sure Everyone is Comfortable

The level of comfort expected will depend on your audience and the type of event you're holding, but it's always important to avoid the chance of outright misery. For outdoor events, one great way to do this is to offer branded umbrellas. If the event is on the upper-class end, provide them as part of the package. Otherwise, set up kiosks and sell them at reasonable prices. Be sure to keep the cost within the "impulse buy" range – the more people buy them, the more your brand and event name will be seen later on!

Other ways to ensure comfort include providing cushioned seating, decent plates and utensils, and easy-to-navigate pathways between tables or exhibits. If your event uses disposable serveware, be sure to have plenty of trash cans and recycle bins set up so people can conveniently offload them once they're done with their food and drinks.

For a spacious event space in sunny Miami, consider Soho Studios. We have both indoor and outdoor areas that can be customized to match any theme you choose.

When is the Best Time to Plan an Experiential Marketing Event?

Experiential marketing gives your brand a chance to engage with people like nothing else. Unlike traditional advertising, or even standard "pull" ads, it puts the audience directly into the action to create total-immersion experiences. For example, a company may set up a location that sends attendees through a themed area in an almost amusement-park fashion – but this time, the themes are all connected to the brand's overall image. These events truly join the company's name and brand with great feelings of happiness, excitement, or other emotions that the company wishes to impart. A well-done event also motivates the guests to share their experiences both directly and via social media.

One thing you may be wondering about is when it's best to hold an experiential marketing event. There is no single answer, but instead, several guidelines to look at to determine the optimum time for such a presentation.

Tips for When to Hold Your Event

1. If your brand or product has a powerful seasonal association, plan your event for the beginning of that season or the end of the one prior to it. This will give your audience time to go buy your products before the active season starts. A good example of a seasonal association of this nature is the connection between snow skis and winter.
2. If there is a mild seasonal association, you likely sell some products during the "off" season but many more during the high time of the year. In this case, the middle of the high season is a good time for an event. An example of this type of product is cola. People drink it all year long, but there are even better sales during the heat of summer.
3. Brands with no seasonal association don't have to worry about hitting a specific month or season, but should try to avoid times that compete with too many other events, conventions, or general attractions. It's easier to get people to attend when there aren't as many other things trying to draw their attention.

When to Start Planning

It's a good idea to plan an experiential marketing event as part of a larger ad campaign. This will allow it and the traditional advertising to strengthen each other. Therefore, both should be planned at the same time.

Planning for experiential marketing requires more than deciding to include it in your overall strategy. You'll need to secure a venue, sets, performers, and other essentials far enough in advance to avoid any foreseeable problems. Many venues and performers are booked months in advance, so be sure to leave enough lead time before the expected date. How much time is "enough" depends on seasonal booking fluctuations, geographic location, and the popularity of the venue, band(s), and other personnel you intend to hire. Call them all far in advance to find out how soon before your event you will need to commit to a booking.

To book your event in Miami, call Soho Studios. We have up to 70,000 square feet available. We can configure the space to meet your needs and arrange for all of the peripherals you require, such as lighting, sound, sets, videography, and more.