Using apps for event planning

If you are looking for event planning tools, there are a plethora of mobile apps available to help you plan, coordinate, and promote your event. Let’s take a look at some of the many event management apps available today, with a quick description of what they can help users accomplish.

WhereEvent

WhereEvent lets you post events and sorts them by city. Users sort to events that are taking place by searching by their city.

Super Planner

A business app for the pro. Super Planner can help determine a venues capacity, and what is needed for staffing, catering, staging, projection, and even the amount of dance floor needed.

Event Espresso

Registration and ticket managing plug-in that includes printable tickets, seating charts and even a payment gateway for tickets.

OotoWeb

They offer an attendee management tool for simple to complex meeting scenarios as well as a Mobile Event Guide, which lets you create a mobile capable website that can send alerts and updates.

All Seated

All Seated keeps the event planner, venue, vendors and anyone who needs to be “in the loop” on the same page with updated seated charts, vendor space, guests lists and more.

Bloodhound

Scan badges and business cards. Upload and manage your event. Change event times and make announcements as you need to. Bloodhound is an event guide and marketing tool.

EventBrite

Lets you manage and promote your event and handles the sales on tickets online.

Evernote

Evernote is just a great, solid app for helping you to remember everything and keeping all of your great ideas in one place. What event planner can’t use a little help with that?

If you are looking for event space in Miami, consider the 65,000 square foot, multi-purpose Soho Studios. Soho Studios offers premier event space in the trendy Wynwood District of Miami, home of the prestigious Art Basel Miami. We are a versatile space, serving as a photography studio Miami artists have become extremely found of, to being known as one of the more active party venues Miami pulses to. If you are looking for a world class venue for your concert, trade show, convention or meeting in Southern Florida, we invite you to discover Soho Studios.t a great, solid app for helping you to remember everything and keeping all of your great ideas in one place. What event planner can’t use a little help with that?

Live music venue in Miami

There are plenty of live music venues in Miami but not all of them can offer the excellent setting and service that Soho Studios is known for around the Miami-Dade region. We love putting on music festivals in Miami and have the best resources to meet your needs. Read on to find out more about why your concert will be considered epic if you decide to put on your show at Soho Studios.

There are many factors to consider when selecting an event space in Miami, once you decide on a lineup you should start thinking about what numbers you need to achieve to be successful and selecting a venue that can support your vision. There are plenty of Miami venues out there but it is about putting on the best presentation possible and we can assist the process. Reputation and buzz are clutch components for packing the house.

There are a many different choices of party venues in Miami. The choice you make reflects upon your efforts and the outward style that people interpret about your company or performers. Do not get stuck inside a low quality venue that scares away the fans. Bands and performing artists like playing to big crowds. Those people want a safe venue with great sound. Plus, if you can offer something unique about the event then that date can become a truly memorable experience for all the attendees. Make sure your promotions stick out in their mind and memory by getting your show into the best venue possible.

Thanks for reading, we hope this has helped to inform you about our event space and helps to clarify your choice. Contact us regarding the specifics of your live show and we can help you cover all the bases in terms of the venue from our angle. We will help you to produce some awesome shows that will keep your crowd talking and excited for the next event!

Google's #1 vs. Facebook's Like

Event planning is hard enough but the crucial part is getting people to show up. If you are working with a venue in Miami for your event then you already know that there are plenty of options to choose from for it. However, it is vital to play into the trends so that people fill your Miami event space. So what are some of the best practices available to assist in the promotion?

Well, for one, it is all about getting your message where the people are today. To reach out to the largest collections of people in these days means taking advantage of social media. Yeah, Miami events can be difficult but putting together an unsuccessful date that loses money could mean more than an empty wallet, it can damage your reputation as a promoter.

There are plenty of social media platforms online that you can utilize to spread your message. Since Twitter is all about the current conversation as it is develops and LinkedIn dominates the professional or career sector, what are the best networks to get the word out to the people you want to attract? The largest collections of general population users in America are located on Facebook and Google+, but should you use both?

Luckily it is quite easy to get the word out on these sites because they are both about showcasing content. If you have a website for your band, organization or events then incorporate social media functionality right onto the site. For Facebook sharing, this means adding a "Like" button to your site and articles so that visitors and fans can help to spread your message to their friends and followers. This is probably the best social tool around right now. A similar asset from the folks at Google is the "+1" button. Since everyone with a Gmail account is automatically signed up for Google+ they have a large membership in their social media platform. Both are great ways for your audience to give you feedback that you can use for planning and promoting events.

Attracting the right Trade Show attendees

From November through March, there are trade shows in Miami every week. Industry events and conventions are common in this city that has so much to offer. There are many details to putting together a successful trade show. You'll need the right venue, logistics, vendors, ticketing and so much more. Trade shows however, cannot succeed unless you are attracting the right trade show attendees.

Certainly there are the traditional sources of marketing like trade magazines, but there are some additional ways to attract the right attendees. Let’s take a look.

LinkedIn

By its very nature LinkedIn is almost custom made to attract the right trade show attendees. Look for like-minded groups or start your own. LinkedIn is all about networking and trade shows are certainly a great vehicle for that.

Facebook

Make sure you have an event page and you invite people to it. Every day talk about the variety of events and vendors that will be at your event. Be sure to mention some of the other lures of the city, including South Beach.

Create a Trade Show App.

There are companies that can customize an app specifically for your trade show. These apps can offer discounts, keep attendees updated, encourage referrals, and build anticipation. They also have a variety of uses during your event, like sending reminders and promoting vendors.

Don’t Forget Regional Marketing

While your trade show may attract attendees from throughout the country, you can market to those within driving distance. These people will find attending the event more cost effective. This can be done through press releases to regional media, and of course by targeting like-minded companies within the region directly.

If you are looking for the premier multi-purpose event space Miami has to offer, we invite you to tour Soho Studios. Our 65,000 square foot facility has been used for events for such globally recognized companies as Puma, Evian, Ford Motor Company, Telemundo and America Apparel.

Our staff of experienced professionals will help you create an event that will be positively reviewed for months to come. Contact Soho Studios for a Miami, Florida trade show that will impress!

Event Planning with Pinterest

If you are in the event planning industry and are not yet using Pinterest, you are missing out on a powerful tool. Pinterest is a valuable resource in helping get your word out on conferences, film festivals, music festivals and other events you may be planning. It is also great resource to exchange ideas.

Pinterest works as a digital pinboard, or bulletin board, that allows you to post photos and ideas and ask for suggestions. It not only can help in marketing your event online, it also adds more fun and creativity into your event planning.

In addition it is a great way to share photos of all your events and build excitement for future events!

With Pinterest, you can direct visitors to your blog, drive users to your website or other social media channels and engage them further. It is a visual social media tool that is based in creativity, but by its very nature allows for some subtle, and perhaps not so subtle, online marketing.

Pinterest allows you the ability to showcase hotels, the venue, vendors, speakers and entertainment that may be a part of your event. Like all social media it is about sharing, and sharing is good when it comes to getting the word out about your event. Don’t forget the networking aspects of Pinterest. You can widen your contacts of like-minded individuals and share contacts and concepts. It is sort of a LinkedIn for creative people.

If you are searching for a superb location for your next event and are considering venues in Miami, contact us at Soho Studios. With a word-class client list that includes Evian, Ford Motor, Absolut, and Puma, we have the experience to assist you in all aspects of your South Florida event. Soho Studios is over 65,000 square feet of event space Miami utilizes for photography, video, conventions, meetings, conferences, art shows and even some of Miami’s famous parties.

Contact us today and let us help you take your ideas from concept to completion. We are Soho Studios, Miami’s premier venue located in the trendy Wynwood District, home of Art Basel Wynwood.

Virtual Meetings for Event Planning

Planning your event doesn't necessarily mean lots of travel time, expensive airfare and hotel costs. There are a variety of “virtual” meeting options available to help in your event planning.

Skype

Skype is perhaps the most well-known of video conferencing services. There is an app for smartphones that makes Skype portable, adding even more value to an already valuable tool. Skype offers one on one video conferencing as part of its free service, so if you want to meet with more than one vendor at a time on a video conference, it will require a small monthly fee. Considering the ultimate savings, it can be well worth it.

GoToMeeting

This program allows you to have meetings with up to 25 participants at a time. Participants can join in on your meeting from a Mac, PC, iPad, iPhone or any Android device. They even offer a 30 day free trial. While Skype is used for a lot of personal video conferencing, GoToMeeting was designed with businesses in mind. This makes this program more professional.

OoVoo

OoVoo offers free video chatting with up to twelve participants at a time. It also has the capabilities for mobile applications. While it is free, users, and attendees, will be exposed to advertising. For a modest $29.95 per year OoVoo offers a no-advertising option and what they call “premium support”. OoVoo also offers a handy video recording option that allows you to record meetings for future review.

There are also many paid software programs that allow for video conferencing like Adobe Connect Pro, FUZEMeeting, ClickMeeting and others, but the above three should get you started. Once you have explored the world of virtual meetings, you may want to explore premium choices that can include things like a whiteboard, private chats with select participants and other options.

If you are searching for event space Miami has to offer, we invite you to contact us at Soho studios. Soho Studios is a multi-purpose facility with 65,000 square feet of available space. It can be used for small and large meetings and conferences, art shows, fashion shows, concerts, photography and videos, trade shows and virtually any event you can create. We have an experienced team that can help you deliver on your promises, because we deliver on ours. Looking for venues in Miami? Consider South Florida’s premier space…Soho Studios.

How to put on a music festival

Early bird and advanced tickets for Ultra Music Festival in Miami sold out in minutes. That’s pretty remarkable, considering the event is 10 months away. Advanced ticket sales have already ended for Coachella in California, even though the show isn’t until April of 2014. In Tennessee, The Bonnaroo Music & Arts Festival draws hundreds of thousands to a 700 acre farm in the middle of, well…Tennessee.

How do these festivals do it?

The first ingredient is time. Building a successful event is like building a successful business. Be prepared for the long haul. Your first year event might not be a good as your 3^rd year event. But if you build it properly, they will come.

The venue and atmosphere is critical. Where the event is held and how the event is perceived will add to your success. Bonnaroo uses their remote location as an asset, a venue that leaves your troubles behind. Miami music festivals like Ultra Music Festival, held during the same week as Winter Music Conference, tend to take advantage of the city’s vibe. It helps that there are such eclectic venues in Miami.

Many music festivals in Florida and elsewhere will have a charitable tie-in. Among the many charities that Coachella supports is The Painted Turtle, a camp for children with serious medical conditions. Offering support to charitable organizations allows for some additional exposure and potential access to a group of event volunteers.

Successful music festivals offer a variety of fan experiences from general admission to VIP upgrades and artist meet-and-greets. They also start selling their tickets close to a year in advance, and limit the amount of tickets each individual can purchase. This creates a year-round buzz about the event. People plan their year around some of these festivals.

Having a strong artist line-up with loyal fan bases is also important. Many festivals load their line-ups with up-and-coming artists that are rapidly gaining fans. They bring this momentum to these festivals.

If you are considering event space in Miami, Soho Studios is a 65,000 square foot, multi-purpose venue. It is located in the Wynwood District, home of Art Basel Wynwood. From music events to fashion shows, Soho Studios is Miami premier facility. See why worldwide brands like Ford Motor, Evian, Absolut, Puma and more have trusted Soho Studios with their name. We invite you to talk with our team and let's explore the possibilities.

Marketing your event online

When marketing your event online it is important to consider a number of factors like demographics, data, location and the theme of the event itself. Luckily in today's technology laden world promotions are easier than ever using an ever expanding group of tools that are web and mobile based.

There is no shortage of choices to make so you should look to capitalize on the most efficient methods for your promotions at the party venues Miami is home to currently. Do not let other companies or promoters get the edge by taking advantage before yours can put them into action for you first.

The Web is full of opportunities for you to spread your message. There are websites, blogging platforms, social media, email campaigns, advertising networks, sponsorships and the list goes on. By combining a mixture of these elements you can fine tune your directives and capture the spectrum of the Internet audience you need to make you events a success.

Generating content that matters to people and drives traffic back to your primary web presence is critical for your entity as it exists online. Great editorial and pictorial content of your event will be shared by your audience and assist in promoting your events. Cultivate this audience by publishing regularly on your website and through your network. Perhaps contribute guest content to other websites or ask if they will assist in cross promoting your functions. You never know what opportunities will emerge when you ask about the needs others have.

Look for cost effective avenues first, if you are already producing flyers or press releases for your events see what new channels will broadcast the information for you. Make trades with other important players in your community to further your goals and those on the scene in general. It is important to market your event online. Follow these event marketing tips and generate hype for events in Miami.

Event Blogging

Blogs are not just reserved for people who want to rant about their favorite sports team or give their two cents on the latest political scandal. A blog can also be a useful tool for promoting your event. It is the perfect way to engage people and make them feel like they are part of the action.

An event blog is because is the perfect way to build relationships with people who are attending your event. Writing blog posts lets you share important information and create a strong buzz for your event. If you are at one of the best party venues Miami has to offer, for example, you want people to be aware of why your event is there and what is going on at your event.

When you start creating content for your event blog, an important guideline to remember is to keep it personal and conversational. Engage your followers with content that will matter to them. One way to promote conversation is to open up a comments section for blog visitors. It can serve as a message board where you can answer questions and respond to feedback from your followers.

Incorporate visual and audio elements into your posts. Include video or podcast interviews with any notable guests in attendance. Post lots of photos of the event to your blog and the activities leading up to it. This will make the event come alive and it will generate interest from blog visitors. People are drawn to big events with lots of hype. Throwing everything but the kitchen sink into the event blog will make it feel like a big deal to them when they check out the latest post.

Internet access is important in event blogging. Make sure your chosen venue is equipped with high speed Internet to handle what you will need to make your blog run smoothly. Your event blog will add another dimension to the event and make it an unforgettable experience.

Would you buy concert tickets from Facebook?

For years concert promoters have recognized that concert tickets are best sold by word of mouth. With the Facebook Buy Ticket button, word of mouth ticket sales have taken a big stride with social media.

Facebook’s Buy Ticket button allows music lovers to buy concert tickets right from their Facebook page. The online ticket sales app will post the purchase to the user’s news feeds, and allow them to invite others to the show. The app promises to spread the word of tickets sales online more quickly through the social media giant.

Not only is the app expected to help promote and sell concert tickets, but it also is tied in with Spotify. This relationship tracks the type of music the Facebook user is interested in and can make them aware when artists they listen to will be performing in their area. This particular application also ties in the "likes" of a Facebook user, making it a powerful marketing tool especially when used for lesser known artists who do not get mainstream press.

At Soho Studios, we are the premier concert and event space Miami has available. While there are lots of party venues Miami offers, our facility has a staff experienced in setting up every type of concert, from intimate acoustical performances to arena style shows. Our 65,000 square foot, versatile facility located in Miami’s trendy Wynwood District, has been host to shows like Art Basel Wynwood. Soho Studios is even used as a photography studio Miami photographers have come to rely on for our creative use of space. Our list of worldwide customers includes Ford Motor, Absolut, Telemundo, Evian and Puma.

If you are considering staging or promoting a concert in South Florida and selling tickets online, consider employing use of the Facebook Buy Ticket button, and consider working with us at Soho Studios. From planning through promotion through post-concert wrap-up, we will be there to help make all your events in Miami a success.