Tools for planning your event

Planning an event is a lot like baking a cake, only in addition to mixing and baking it, you’ve got to come up with the recipe as well! It can be a difficult process at first, but really all that’s required is a solid timeline, basic organization, and getting the right people to help.

To take your event from idea to realization, you need to plot the steps along the way. Deciding on a stylish venue, a guest list, what to serve, what to do, and who to hire are all important, but they don’t need to be tackled all at once. Create a week-by-week checklist of what you need to accomplish and when you will accomplish it. That way you can work steadily toward your goal without feeling swamped.

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Make sure you are also getting the right people to assist you. Generally venues will offer a certain amount of staff, and will either help you with hiring the rest or leave it up to you. Figure out ahead of time how much guidance they offer in this arena, whether or not you want an event coordinator, and who else you’re going to need – caterers, musicians, DJ s, and so on – to make your day a win.

Once you feel like you’ve got a handle on the logistics, remember to get the word out! Whether you are planning a full scale production or a more intimate family party, it’s important to let people know the Who, What, When, Where and Why. Consider blogging about it, using social media outlets or sending out newsletters. If that’s not for you, feel free to use more conventional channels, like invitations, phone calls and the grapevine. Either way, though, keeping people informed is the key to a successful event and a wonderful time.

If at first you feel overwhelmed, just take a deep breath and take it one step at a time. With these tips you can’t go wrong.

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